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Stillman Fire Protection District is seeking a qualified individual to fill an Administrative Assistant position recently vacated. This position will provide administrative support to the Stillman Fire Protection District at the direction of the Fire Chief.


General Description

Performs research and analytical work in support of administrative, financial, and personnel functions.

Essential Functions

Assists with budget research and prepares reports, monitors revenues and expenditures, compiling data relating to financial issues.

Reviews and processes invoices, deposits, payments, and processes payroll.

Performs administrative duties by ordering supplies and equipment, entering various information into the system, scheduling meetings and appointments, researching, preparing and processing paperwork and other materials, compiling data, creating, preparing and reviewing correspondence and reports, and maintaining spreadsheets, logs, and files.

Responds to customer inquiries and assists in the resolution of problems.

Performs related duties by troubleshooting office equipment issues, scheduling training classes, taking inventory, coordinating various special projects, preparing promotional materials, attending meetings and workshops and participating in the development of divisional policies.

Occasionally directs helpers, assistants, interns, volunteers or temporary employees and may temporarily act in a higher capacity.

This is a part time position, requiring 10-16 hours weekly. 

Minimum Qualifications

Minimum Education Level & Type: 6 months post High School

Minimum Experience Qualifications: History of experience providing administrative support

Character Traits:  Applicants must be self-starters.  Organization is the key to this position. Applicants must be able to adapt to technology changes.

Requires proficiency in Microsoft Word and Excel

Requires excellent written and verbal communication skills

Requires excellent customer service skills

Requires attention to detail and

Experience working with vendors

Ability to multi-task

Ability to maintain confidentiality


Special Job Requirements

Valid Driver’s License

Other training will be required upon hire


Preferred Qualifications

EMT Basic (Paramedic will take precedence)


Must Maintain the Ability to:

Certify in driving course for the purpose of ambulance driving

Complete EMT license if the need arises for the district (unless already certified)


Applications are available for pick up at:

Stillman Fire Protection District

200 S. Rural St.

Stillman Valley IL 61084

Applications are to be turned into the Fire Chief by January 20th 2020

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